Privacy Policy
Effective Date: February 23, 2025
Belegarth Medieval Combat Society ("we," "our," "us") is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and protect your personal information. We do not sell your data under any circumstances.
1. Information We Collect
We may collect the following types of personal information when you interact with us:
Contact Information: Name, email address, mailing address, phone number.
Membership Information: Registration details for events, participation history, emergency contacts (if applicable).
Communication Records: Emails, messages, and other correspondence.
Website Usage Data: Non-personally identifiable information such as IP address, browser type, and usage statistics to improve our online services.
2. How We Use Your Information
We use the collected data for the following purposes:
To communicate with members and respond to inquiries.
To process event registrations and membership applications.
To send updates, newsletters, and organizational announcements (with opt-out options available).
To comply with legal obligations and ensure the safety of our members.
To improve our website and member experience through analytics.
3. Data Sharing and Disclosure
We do not sell, rent, or trade your personal information. We may share your data only in the following circumstances:
Legal Compliance: If required by law, court order, or governmental request.
Safety and Protection: If necessary to protect the rights, safety, or property of Belegarth Medieval Combat Society, its members, or the public.
Service Providers: With trusted third parties (e.g., website hosting, payment processors) that help us operate but are bound by confidentiality agreements.
4. Data Security
We implement appropriate security measures to protect your personal information from unauthorized access, alteration, or disclosure. However, no system is completely secure, and we cannot guarantee absolute data security.
5. Your Rights and Choices
You have the following rights concerning your data:
Access and Correction: You may request a copy of your personal data and correct any inaccuracies.
Opt-Out: You may unsubscribe from newsletters or promotional emails at any time.
Data Deletion: You may request the deletion of your personal information, subject to legal and organizational obligations.
To exercise any of these rights, please contact us at bod@belegarth.com.
6. Retention of Information
We retain personal data only as long as necessary for operational, legal, or safety purposes. When no longer needed, we securely delete or anonymize the data.
7. Third-Party Links
Our website may contain links to external sites. We are not responsible for the privacy practices or content of third-party websites.
8. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated effective date. We encourage you to review this policy periodically.
9. Contact Information
If you have any questions about this Privacy Policy, please contact us at bod@belegarth.com.
By using our services, you agree to the terms of this Privacy Policy.